Terms of Service

1. Acceptance of Terms

By accessing or using Kwata Books ("the Service"), operated by Kwata Team ("we," "our," or "us"), you agree to be bound by these Terms of Service. If you do not agree to these terms, you may not use the Service.

We reserve the right to modify these terms at any time. We will notify existing subscribers of material changes with at least 30 days' notice. Continued use of the Service after changes constitutes acceptance of the modified terms.

2. Description of Service

Kwata Books is an AI-powered Canadian bookkeeping and expense tracking platform. The Service allows users to upload receipts and invoices, automatically extract and categorize expense data using AI (Claude Vision), generate CRA-compliant financial reports (T2125, CCA schedules, HST returns), manage payroll, dividends, and financial records — all built specifically for Canadian tax requirements.

The Service includes optional integrations with Google Drive and Gmail to automatically import receipts and invoices. These integrations are subject to the terms in Section 9 below.

We reserve the right to modify, suspend, or discontinue any aspect of the Service at any time, with reasonable notice to active subscribers where feasible.

3. Account Registration

To use the Service, you must create an account using a valid authentication method. You agree to:

• Provide accurate and complete information
• Maintain the security of your account credentials
• Notify us immediately of any unauthorized access
• Be responsible for all activities under your account

We reserve the right to terminate accounts that violate these terms or remain inactive for extended periods.

4. Acceptable Use

You agree not to:

• Use the Service for any unlawful purpose
• Upload content that infringes on intellectual property rights
• Attempt to gain unauthorized access to our systems
• Transmit viruses, malware, or other harmful code
• Interfere with or disrupt the Service
• Use automated systems to access the Service without permission
• Impersonate another person or entity
• Upload fraudulent, falsified, or misleading financial documents
• Use the Service to evade taxes or engage in financial fraud

5. User Content

You retain ownership of all content you upload to the Service ("User Content"), including receipts, invoices, and financial documents. By uploading content, you grant us a limited license to process, store, and display your content solely for the purpose of providing the Service to you.

You represent and warrant that you have the right to upload all content and that your content does not violate any laws or third-party rights.

We do not claim ownership of your receipts, invoices, financial data, or extracted information. Your business information remains yours.

6. Service Limitations and Accuracy

THE SERVICE IS PROVIDED AS A BOOKKEEPING TOOL TO ASSIST WITH EXPENSE ORGANIZATION AND TAX PREPARATION — NOT AS PROFESSIONAL ACCOUNTING, TAX, OR LEGAL ADVICE.

• AI-powered data extraction may contain errors or omissions
• You are responsible for verifying all extracted and categorized data before submission to the CRA
• The Service does not constitute accounting, tax, or legal advice
• You should consult a qualified CPA or tax professional for tax filings and financial decisions
• CRA rules change — always verify current tax rules with official CRA guidance

We are not responsible for any CRA assessments, penalties, or financial losses arising from your use of data processed by our Service. You assume full responsibility for verifying the accuracy of all information before filing.

7. Subscription and Payment

Kwata Books offers a Free plan and a Pro subscription plan:

• Free Plan: 30 AI receipt scans/month, basic reports — no credit card required
• Pro Plan: $29 CAD/month (or $24 CAD/month billed annually) — 500 AI scans/month, full CRA reports, bank sync, Google integrations, Lex AI
• Backlog Add-on: $20 CAD per 500 additional scans, available to Pro subscribers

By subscribing to a paid plan:

• You authorize us to charge your payment method on a recurring basis
• Subscriptions renew automatically unless cancelled before the renewal date
• Cancellation takes effect at the end of the current billing period
• Refunds are provided at our sole discretion

We reserve the right to change pricing with 30 days' notice to existing subscribers. Price changes do not apply to the current billing period.

8. Intellectual Property

The Service, including its design, features, AI models, and content (excluding User Content), is owned by Kwata Team and protected by intellectual property laws. You may not copy, modify, distribute, or reverse engineer any part of the Service.

9. Google API Integrations

Kwata Books offers optional integrations with Google Drive and Gmail to help you automatically import expense receipts and invoices. By connecting a Google integration, you agree to the following additional terms:

9.1 Scope of Access

• Google Drive: We request drive.readonly scope — read-only access to files in the specific folder you choose. We never write to, modify, or delete Drive files.
• Gmail: We request gmail.readonly scope — read-only access to emails matching keywords you configure (e.g., "invoice", "receipt"). We only process emails with PDF or image attachments. We never send, delete, or modify emails.

9.2 Data Use Limitation

Data accessed through Google APIs is used exclusively to extract expense information (vendor, date, amount, CRA category) from your receipts and invoices. Google user data is:

• Never used for advertising or marketing purposes
• Never sold to or shared with third parties
• Never used to train AI models
• Only used to provide the bookkeeping features you have requested

9.3 Disconnection

You may disconnect Google integrations at any time from the Integrations page. Upon disconnection, your OAuth tokens are immediately revoked at Google and permanently deleted from our systems. You may also revoke access directly at myaccount.google.com/permissions.

9.4 Google API Services User Data Policy

Kwata Books' use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

10. Disclaimer of Warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

We do not warrant that the Service will be uninterrupted, error-free, or completely secure. We do not warrant the accuracy, completeness, or reliability of any AI data extraction or processing.

11. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, KWATA TEAM AND ITS OFFICERS, DIRECTORS, EMPLOYEES, AND AGENTS SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

• Loss of profits, revenue, or data
• Business interruption
• Errors in AI data extraction or processing
• CRA tax assessments, penalties, or interest arising from reliance on our outputs
• Any other intangible losses

OUR TOTAL LIABILITY FOR ANY CLAIMS ARISING FROM YOUR USE OF THE SERVICE SHALL NOT EXCEED THE GREATER OF: (A) THE AMOUNTS YOU PAID TO US IN THE TWELVE (12) MONTHS PRIOR TO THE CLAIM, OR (B) ONE HUNDRED CANADIAN DOLLARS ($100 CAD).

Some jurisdictions do not allow limitation of liability for certain damages. In such cases, our liability shall be limited to the maximum extent permitted by applicable law.

12. Indemnification

You agree to indemnify, defend, and hold harmless Kwata Team and its officers, directors, employees, and agents from any claims, damages, losses, liabilities, and expenses (including legal fees) arising from:

• Your use of the Service
• Your violation of these Terms
• Your violation of any third-party rights
• Your User Content
• Your use of Google API integrations in violation of Google's terms

13. Termination

We may terminate or suspend your account immediately, without prior notice, for any reason, including breach of these Terms. Upon termination:

• Your right to use the Service ceases immediately
• All Google OAuth connections are immediately revoked
• You may request export of your financial data within 30 days
• We may delete your data after the 30-day period

14. Governing Law and Disputes

These Terms shall be governed by the laws of the Province of Alberta, Canada, without regard to conflict of law principles. Any disputes shall be resolved in the courts of Alberta, Canada.

Before initiating legal proceedings, you agree to attempt to resolve disputes through good-faith negotiation by contacting us at legal@kwatateam.com.

15. Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions shall continue in full force and effect.

16. Entire Agreement

These Terms, together with our Privacy Policy and Security Policy, constitute the entire agreement between you and Kwata Team regarding the Service.

17. Contact Information

For questions about these Terms of Service, please contact us at:

Kwata Team
Email: legal@kwatateam.com
Website: kwatateam.com