Privacy Policy

1. Introduction

KwataDocs ("we," "our," or "us") is operated by Kwata Team. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our invoice management service.

By using KwataDocs, you consent to the data practices described in this policy. If you do not agree with this policy, please do not use our service.

2. Information We Collect

2.1 Account Information

When you create an account, we collect your name and email address through your authentication provider. We do not store passwords as authentication is handled by third-party providers.

2.2 Invoice Data

When you upload invoices, we process and store:

• Invoice images and PDF documents
• Extracted data including vendor names, amounts, dates, and categories
• Any manual edits or annotations you make

2.3 Usage Information

We automatically collect certain information about your device and usage patterns, including browser type, access times, and pages viewed. This information is used solely to improve our service.

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Process and organize your invoices
• Send you service-related communications
• Respond to your inquiries and support requests
• Detect, prevent, and address technical issues or fraud
• Comply with legal obligations

We do not sell your personal information or invoice data to third parties.

4. Data Storage and Security

Your data is stored on secure servers with encryption at rest and in transit. We implement industry-standard security measures including:

• Encryption of all data transmissions
• Regular security assessments
• Access controls and authentication requirements
• Secure data backup procedures

While we strive to protect your information, no method of transmission over the Internet or electronic storage is 100% secure. We cannot guarantee absolute security.

5. Data Retention

We retain your account information and invoice data for as long as your account is active or as needed to provide you services. You may request deletion of your data at any time by contacting us.

Upon account deletion, we will remove your personal data within 30 days, except where we are required to retain certain information for legal or legitimate business purposes.

6. Third-Party Services

We use third-party services to operate our platform. These services have their own privacy policies and may collect information as specified in their respective policies:

• Authentication providers for secure login
• Cloud storage providers for file storage
• Analytics services for usage insights

We only share the minimum information necessary for these services to function.

7. Your Rights

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data
• Export your data in a portable format
• Withdraw consent for data processing

To exercise these rights, please contact us at privacy@kwatateam.com.

8. Canadian Privacy Law Compliance

We comply with the Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable provincial privacy legislation. Canadian residents may contact our Privacy Officer for any privacy-related concerns.

9. Children's Privacy

KwataDocs is not intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected data from a child, we will take steps to delete such information.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last updated" date. Your continued use of the service after changes constitutes acceptance of the updated policy.

11. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us at:

Kwata Team
Email: privacy@kwatateam.com
Website: kwatateam.com